A overview on and reflection of the evolution of my final project
While I outlined the details and desired outcomes of my project proposal in the idea submission and class presentation, some aspects of my project, including the title, have since changed. Though most of the changes were minor, the process of drafting, outlining, and revising (many times!) various elements of the overall idea, have been critical in shaping the project trajectory and proposal that I submitted for this class and hope to continue developing, and eventually realize.
The most obvious change concerns the project name. Originally, I was referring to this as an archival project, however after much reflection on the goal of this project which focus on documenting and collecting conjunto music education materials, I felt the project is not so much an “archive” as it is an ongoing documentation and collection project. While the project certainly possesses elements and focuses similar to those of an archival project, such as the digitization and publication of conjunto artifacts, a major element of this project surrounds documentation, specifically referring to the production of previously undocumented works, mainly music transcription and notations. Thus the name eventually changed to “The Conjunto Music Documentation Project and Collection”, what I felt was a more appropriate title to highlight the two overarching focus areas: documentation efforts and collection efforts.
The scope of work and project team members also changed to address necessary work areas within the project. For example, the project staff did not initially include a metadata specialist. As I developed the scope of work for the project, it became apparent that specialized knowledge in metadata is necessary to realize a widely accessible online collection. This realization also helped shape the work plan, allowing me to address and expand on online cataloging and metadata requirements for the collection content. While I included a Legal Consultant form the initial stages of this project, I was unclear on the appropriate term for this role — that is, I thought perhaps this role would only be necessary for some phases of the project. As I developed the proposal, however, it became clear that a legal consultant would likely be necessary throughout the entire project timeline, and perhaps even in the ongoing development of the collection. From content acquisition, to the development of new content, legal complexities surrounding copyrights, ownership, media laws, and more may arise and a legal consultant would need to help navigate these situations. Furthermore, the development of the project helped identify which roles should be part of the ongoing development and maintenance efforts, versus roles that can or should have a fixed timeline. The Website Administrator, for example, will be an ongoing role to help maintain the online collection, while the researcher roles might be temporary or seasonal roles required mainly in the early phases.
The most notable realization, however, was the scope of the project, especially those surrounding ongoing efforts. It was difficult to elaborate on the project work plan and dissemination as it became more and more apparent that the project required many ongoing efforts and did not necessarily have a hard stop/end phase. The nature of this project calls for ongoing maintenance and development to ensure access and awareness. An entire department or team within the Conjunto Heritage Taller will likely need to be established to address these efforts. While they are concerning, especially in how they will shape the project budget and timeline, these discoveries are critical in bringing this project to realization — such concerns must be addressed if/when we are prepared to pursue funding and support for the project.
Overall, the evolution of the idea to proposal was extremely helpful in identifying project risks and challenges as well as outlining the true scope of this idea. It is a massive project that will likely require more developments before we are prepared to launch the first steps towards realization, but this entire process of drafting a proposal has been critical to preparing for that.















